HR Assistant

  • Job Reference: 620219258-2
  • Date Posted: 9 June 2022
  • Recruiter: Insignia Recruit Ltd
  • Location: Harlow, Essex
  • Salary: £23,000 to £25,000
  • Bonus/Benefits: benefits
  • Sector: Advert / Media / Entertainment
  • Job Type: Permanent

Job Description

HR Assistant


Part time or Full time

This is an exciting new opportunity for to work as an HR Assistant for a global client of ours who are based in Harlow. The main purpose of this role is to provide administrative assistance and support to the Head of HR in delivering an efficient and comprehensive HR function.

Main duties and key responsibilities for the HR Assistant:

The list below is not an exclusive or exhaustive list of duties and the role holder will be expected to perform different tasks as may reasonably be necessitated by his/her changing role within the organisation and the overall business.

Primary responsibilities:

- Assist with the recruitment process, sifting through CV's, liaising with recruiters, and scheduling interviews as necessary.

- Take new employee references and respond to incoming reference requests.

- Assist with the Employee onboarding process (production of new starter packs, coordinating onboarding schedules and diarisation of new starter reviews).

- Assist the Global HR team by coordinating local arrangements for global HR events.

- Ensure all employee details are up to date and the data held is accurate within our HR system whilst maintaining confidentiality and security.

- Assisting with the administration of employee training and development activities (maintaining records, managing requests, booking courses, obtaining feedback of courses attended).

- Assist with updating the Employee Handbook (assist with drafting new polices/reformatting the handbook as required).

- Distribution of employee paperwork.

- Management of the Eye Care Voucher scheme.

- Coordination of regular Fire Marshal and First Aiders meetings, taking notes, distributing, and following up on action points as necessary.

- Maintenance of the Fire folder ensuring adequate records are maintained & monitoring to ensure weekly checks are carried out.

- Assist with the management and distribution of keys.

- Coordination of DSE Assessments.

- Participate in HR projects (e.g., help organise and attend recruitment events or participate etc)

- Provide general administrative support to the Head of HR as required.

Key competencies for the HR Assistant:

Strong communication skills (both verbal and written) at all levels
HR expereince desirable not essential
Patience and the ability to keep calm in stressful situations
Good attention to detail, accuracy, and numeracy skills
Excellent organisational skills
Ability to work well in a team
Sound judgement and problem-solving skills
Excellent Excel expereince

Salary £23k to £25k pro rata'd for the part time hours (20 hours per week).

• Free parking

• Holiday entitlement starts at the basic 28 days inclusive of bank holidays and increases with length of service after 2, 4, 6 and 8 years. In addition to the standard holiday everyone gets an additional day of paid leave for their birthday