HR Coordinator - Maternity Cover

  • Job Reference: 620219201-2
  • Date Posted: 9 June 2022
  • Recruiter: South and Vale District Councils
  • Location: Abingdon, Oxfordshire
  • Salary: £32,069
  • Sector: HR / Recruitment
  • Job Type: Contract

Job Description

We are looking for someone to join the HR team working across South Oxfordshire and the Vale of White Horse District Councils.

The focus of the role is to complete all HR administration processes and other processes carried out by the HR team, such as new starters, leavers, payroll, invoicing and freedom of information requests, along with producing accurate HR reports and letters to employees. We require someone with an extremely strong customer focus and an ability to be flexible working on a very broad range of tasks broaden their skills and knowledge across all HR disciplines. The post holder will be the first point of contact for the HR Advisory Team and HR Operational Team support to both workstreams.


administer and input into the HR system, working to tight predetermined deadlines
scrutinise, check and challenge payroll instruction prior to inputting HR information data for monthly payroll
review all output data to ensure accuracy and correct as necessary
administer all third-party payment arising from monthly payroll
deal with all enquiries arising from monthly payroll

post job adverts internally and externally
close vacancies, process applications and liaise with managers with regards to their recruitment campaigns needs
file recruitment documents and update the HR system
produce employee contracts and onboarding documentation
administer the new starter process, including administering Disclosure and Barring Service (DBS) checks, checking and filing references
co-ordinate the new employee/starter/induction process
Learning and Development

administer all internal training course bookings by liaising with external training providers and ensuring that material and rooms are prepared in advance of a course
maintain individual training records and record of training providers on the HR and learning management systems
Generalist HR

answer general queries from staff and managers and know when to refer questions to other members of the team
Manage the HR Team inbox, responding to queries and allocating queries to the team as necessary
draft a variety of reports, letters and contracts as required (e.g. new starters, change of salary or conditions, maternity, resignation etc.)
update HR procedure documents, forms and letters, when necessary
respond to freedom of information requests
administer the job evaluation process and associated outputs
update the HR pages on the intranet and council websites
produce letters for employees
co-ordinate the leaver process
prepare and circulate HR reports and metrics e.g. establishment list, sickness data etc.
provide input into HR-related internal audits
Administer all benefits scheme
Review and maintain the HR Risk Register
General office administration

arrange HR team meetings
oversee any other related tasks as they come up
raise purchase orders, code invoices, instruct and liaise with corporate services support to manage the finance request with regards to the HR training/payroll budget on the Council financial system
About You

Your essential skills, knowledge and experience

experience of working within a payroll team, inputting system changes directly and reviewing output data
experience of working on a learning management system
excellent attention to detail and organisational skills
excellent administrative skills to a high standard of quality, including data entry, letter writing, spreadsheets etc.
intermediate MS office skills and ability to adapt to using different databases and systems
experience of producing reports from various IT systems
sound written and verbal communication skills
Your essential qualifications

Good standard GCSEs (grades A to C) or equivalent level of experience
If you have the following experience or qualifications - it's a bonus

A-levels or equivalent
experience of working in a HR team
experience of using an HR system
Your style and behaviours

Your approach at work needs to mirror our vision and values which are detailed below. In particular for this role, the following points are essential:

strong customer service ethos and a desire to exceed customer expectations
enthusiastic and self-motivated
positive 'can do' attitude and ability to use own initiative
results driven and able to meet tight deadlines
team focused
able to work on an extremely broad range of tasks
able to juggle priorities changing at short notice and frequent interruptions
ability to work with sensitive data with a requirement for confidentiality
About us

Our vision and values are important to the councils and we expect you to support them and embed them in the way we work.

Our vision

We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services.

Salary: From £32,069 per year, Grade 5
Contract Type: Fixed term - 14-month maternity cover
Hours: 37 hours per week
Location: Milton Park

Benefits: A basic 24-day annual leave per annum, rising to 29 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year, Flexible working and annualised hours - a flexible approach to work to work that our employees love!, A career-average salary pension scheme which includes life insurance of three times your salary. The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work!, Various schemes to keep you healthy (reduced gym membership, free swims, contributory medical schemes, wellbeing appointments, free eye tests for DSE users, after work sports clubs and more), We give you two days per year to volunteer within the local community.

Closing Date: Friday 1st July 2022

You may have experience of the following: HR Administrator, HR Administration, Office Administrator, HR Assistant, Office Assistant, HR Advisor, Admin Assistant, Administrative Assistant, Business Support Assistant, Payroll Administrator, Payroll Officer, Payroll Assistant, Payroll Services, Reward and Benefits Administrator, Rewards and Benefits Coordinator, HR Advisor, Human Resources Advisor, Human Resources Administrator, HR Assistant, Human Resources, etc.

Ref: (Apply online only)