Team Assistant

  • Job Reference: 620218943-2
  • Date Posted: 9 June 2022
  • Recruiter: Advantage Resourcing
  • Location: London
  • Salary: £14.00 to £18.50 Per Hour
  • Sector: Administration
  • Job Type: Contract

Job Description

Role: Assistant

Contract Length: 6 Months

Location: London (5 days a week on site)

Advantage Resourcing are recruiting for a Assistant to join an international investment management and financial services company.

Primary Responsibilities:

First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
Extensive Diary management - Arrangement of meetings/conference calls/interview schedules and management of calendar
Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
Visa Arrangement
Room Bookings - organise room bookings and catering internal and external
Transportation - booking cabs, hotel bookings, providing currency etc
Phone Coverage - extensive phone coverage using the dealerboard & avaya phone
Conference Calls - organise conference calls/video conferences for entire team
Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
Invoice Management -Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
Documentation - Prepare, complete and distribute materials as necessary
Maintain confidentiality on all aspects of workload
Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can changeSkills required:

Excellent understanding of urgency
Ability to work quickly and accurately under pressure in a trading floor environment.
Ability to work independently
Ability to pick up new systems quickly
Ability to organise and prioritise complicated travel
Excellent attention to detail
Able to manage stress, personable, self-confident
Ability to anticipate needs, particularly for repeated tasks
Demonstrates outstanding work ethic
Flexible on working hours and understanding of the business demands
Produces high quality, accurate timely work
Adapts communication style to needs of audience
Able to anticipate problems and offer solutions